Herbert Morris Humanities Seminar Room
ROYCE HALL ROOM 306
|I. BOOKING AND RATE|
|1. The rental rate for Royce 306 is $125 (per day or any portion thereof).|
|2. Who can use the Morris Humanities Seminar Room?
- Departments and centers in the Humanities Division of the UCLA College of Letters and Science have priority in reserving the Morris Humanities Seminar Room (Royce 306). Reservations can be made no more than three years in advance.
- Non-Humanities UCLA departments/centers may use the room if it is available, but may not make a reservation more than six months before the date of the event.
- UCLA student groups or organizations may not rent the room. Reservations for student events must be made by an academic department which assumes responsibility for the rental cost as well as for any damages resulting from the event.
- Non-UCLA groups or organizations may not rent the room.
|3. To find out the dates when Royce 306 is available, contact Benay Furtivo at 310-206-0559 or email@example.com and provide the following information:
- Date and time requested
- Department name
- Phone number or email address where you can be reached
|4. If the room is available, complete the Reservation Formand submit it by email to Benay. The reservation is not considered confirmed until we have received a completed and signed room reservation form.|
|5. Tentative holds on the room will be released 30 days before the date being held if the reservation has not been confirmed. A courtesy email will be sent to the person who requested the hold notifying them of the room's release.|
|6. The room reservation must be cancelled at least two working days before the scheduled event or the full rental amount ($125) will be charged.|
|7. EOL Registration is required! All events taking place in Royce 306 must be entered into the Events On Line (EOL) system. If you have not yet been designated an Organizer in EOL, please call the System Administrator at x63274 or x58989.|
|8. Those renting the room should request a walkthrough of the room and adjacent balcony. Contact Brett for an appointment: firstname.lastname@example.org.|
|1. Royce 306 is a large seminar room with a maximum capacity of 50. It has an adjacent loggia which is accessible only through the seminar room itself. The approximate size of the room is 21' x 56' and the approximate area of the loggia is 18' x 56'.
|2. The room is equipped with two large, wood conference tables, each approximately 4' x 11'. The tables are heavy, but have lockable casters that allow two people to move them about the room. The balcony has six folding lightweight tables: three tables are eight-feet long, one table is six-feet long, and two tables are five-feet long.|
|3. The room has 47 upholstered chairs that may be rearranged within the room as required. Additionally, there are fourteen stacking chairs.
|4. There is Wi-Fi connectivity and ethernet wall jacks but no telephone connection. There is a lectern, but no microphone or A-V equipment. Contact Audio-Visual Services at 310-206-6591 for A-V equipment rentals and support.|
|5. Use the curtain pull-cords to the side of the curtains to open or close them. Do not directly pull or tug the curtains!|
|6. Third floor restrooms are located in room 321A (Men's Room) and room 351 (Women's Room).|
|1. Keys for Royce 306 should be picked up at least one day before your event. Keys are obtained at Royce 302.|
|2. Please make an appointment before your event for a walk-through of the room to determine what items you will need to order. Contact Brett for an appointment: email@example.com.|
|3. Staffing an event is the sole responsibility of the reserving group. You are responsible for unlocking the room for Audio-Visual Services, Catering, or any other deliveries. You are responsible for supervising the set-up before, and clean-up after the event. You must always be present during the entire event.|
|4. Turn off all lights and leave all curtains open. Return the furniture to the default setup as shown in the room layout diagram.|
|5. Lock the room! IT IS THE RESPONSIBILITY OF THE RESERVING DEPARTMENT TO LOCK THE DOORS UPON THE CONCLUSION OF THE EVENT. You must stay with the room until all delivered items have been picked up by the vendor (e.g., catering, additional chairs, audio-visual equipment). The room key must be returned by 10:00 a.m. the next business day.|
|6. Royce Hall closes nightly at 7:00 pm and weekend access is limited. The reserving department is responsible for obtaining access to the building for weekend and after hour events. For weekend events, on-line FSRs at http://www.fsr.admin.ucla.edu/ must be submitted to Facilities by Thursday at noon to ensure access to Royce Hall.|
|7. The reserving department is responsible for leaving the room neat and clean. The Morris Seminar Room is checked after each event. Any damage (e.g., stains on the carpet or the upholstered chairs) will be noted and the reserving department will be responsible for paying the additional cleaning fee. Following your event, the room must be restored to the standard position (see the room layout diagram PDF). Events are often scheduled back-to-back, so it is important you restore the room to the original standard arrangement and pick up any trash on the floor. Leave the trash in the trash cans and do not set it in the hall.|
|8. The UCLA Department renting the room is liable for the repair cost for damages to any university property, equipment, or facilities for which it is responsible. Signs cannot be posted on any walls in Royce Hall, including rooms, halls, and stairs -- please use easels to post your notices.. The renter will not make any alterations or additions to the premises.|
|9. Extra amenities such as chairs, tables, extension cords, microphones, and trash cans can be ordered from Facilities or AVS, or an outside vendor. Portable heaters cannot be used on the Royce Hall loggia.|
|10. You must be present in the room to supervise any drop-offs or pick-ups of delivered items such as catering or audio-visual equipment. Be advised that USE OF THE ROYCE HALL LOADING DOCK IS PROHIBITED unless coordinated through Bozkurt “Bozzy” Karasu (Theater Management Services Production Manager) at 310-206-1239 or Lorrie Snyder (Royce Hall Facility Manager) at 310-794-4048.|
- For problems with the building or systems (e.g., bathrooms, elevators, lights, air-conditioning, etc.) contact the Facilities Management Trouble Call Desk at 310-825-9236 or 310-825-1423.
- Air conditioning, heating, and fans are controlled automatically. There are no manual controls in the room. From 8 am - 3 pm call 310-825-7454; after 3 pm call 310-825-3360, or call the Trouble Desk number above.
- The wheelchair lift works with the key turned to the ‘on’ position. Ensure the lift door is completely shut. Do not use the wheelchair lift for freight. The reserving department is responsible for the proper use of the lift.
- Lights on the loggia are controlled by a timer and will turn on automatically.
|12. The reserving department is responsible for lost and found items.|
|13. Smoking is prohibited in the Morris Humanities Seminar Room, the adjacent loggia, all of Royce Hall, and anywhere on the entire UCLA campus|
|14. No food or drinks should be brought into the Morris Humanities Seminar Room. Food and drinks must stay in the loggia area.|
|15. No amplified musical performances are allowed. Also not allowed are candles or glitter.|
|16. For parking, if you anticipate that there will be fifty or more attendees at your event, contact Campus Parking at 310-825-1286 at least four weeks before your event.|
|17. There may be concurrent events in the Royce Hall Auditorium. It is recommended you contact the UCLA Events Office at ext. 58989 or search the Happenings Events Calendar at www.happenings.ucla.edu before booking your reservation to ensure other events will not have an adverse effect on your event. The Morris Humanities Seminar Room is adjacent to the auditorium, and performances can occassionally be heard from inside the Morris Humanities Seminar Room depending on the nature of the performance. The auditorium schedule, particularly rehearsal schedules, tends to change at the last minute. This is a fact of life in Royce Hall. If you feel potential last-minute auditorium performances or rehearsals will be a problem, it is suggested you rent a microphone from AVS to ensure your speakers can be heard in the Morris Humanities Seminar Room.|